Executive Secretary (6 Months Contract)

An exciting opportunity has arisen to work for a leading international consulting firm

Job Summary:

Support a small team of Directors and Associates with secretarial and project administrative duties, diary management, travel and visa requirements

Role & Responsibilities:

  • Working with a small team of international Directors and Associates who can often be located in different time zones
  • Ensure team are prepared for meetings with agendas and follow up on tasks to completion
  • Managing external client administration and communication where needed
  • Organizing business travel schedules for the team: visas, flights. Hotels, cars etc
  • Managing schedules where needed
  • Attend and assist with client meetings/minutes & actions
  • Client liaison and interaction where needed
  • Manage outlook calendar for team when requested, sometimes across multiple time zones
  • Assist team with client invitations, meetings, and occasional entertainment events
  • Managing administrative duties which support the team’s business objectives
  • Adhoc research projects for team
  • Expense claims & reimbursements
  • Manage credit cards and reconciliation where appropriate

Experience Required:

  • At 4-7 years’ experience working in an “Executive” Secretary position
  • International company environment preferred
  • Professional services or consulting background preferred
  • Bilingual Arabic/English language skills Essential
  • Articulate, Well presented, Hard-working
  • Able to communicate effectively with staff at all levels
  • Proficient in (Able to use confidently in a professional work capacity) Microsoft Outlook, Word, & Excel, PowerPoint
  • Able to work in a fast paced, changing business environment